Notice of Submission of Additional Materials(追加資料提出通知)
When you apply for a certificate of eligibility, change of status, or extension of status, you may receive a notice of submission of additional materials from the regional immigration bureau after your application.
This is an indication of the Immigration Bureau's intention to examine the application more carefully based on the contents and materials submitted.
In the case of change or renewal, the important point is whether the applicant's activities to date have been in line with his/her status of residence.
For example, in the case of a foreign student, if the student has been focusing on a part-time job and has not been attending school, the Immigration Bureau will check whether or not the student's activities are in line with his/her status of residence.
In such cases, the Immigration Bureau may request you to submit documents related to your attendance at school, taxation of your part-time job, tax payment status, bank account deposit details, and so on.
Generally, a deadline is set for the additional completion, so it is necessary to submit the documents by that deadline.
About Additional Completion
The "Additional Completion" is the point at which the Immigration Bureau makes its decision.
- ("Additional completion" is a procedure to make an act effective later on, even though the legal effect of the act has not yet been determined.)
If you submit all the materials requested by the Immigration Bureau and the Bureau determines that there is no problem, it is more likely that the Immigration Bureau will grant you permission. Conversely, if the requested materials are not sufficient or if you ignore the notice, you will most likely be denied permission.
From a different perspective, it can be said that this additional completion is a situation in which the Immigration Bureau gives you a chance, in the sense that there is a possibility that the Immigration Bureau will grant you permission if you provide a good explanation of the questions that they have.
This additional completion is a turning point in the examination of your application, so do not panic, stay calm, and gather all the necessary materials and prepare your explanation.
It is also very important to meet the deadline for the additional completion.
The Immigration Bureau handles a large number of applications, so the Immigration Bureau does not take into consideration the status of submission of additional materials for each application.
If you do not meet the deadline and do not contact us, your application will be judged on the basis of the current materials.
Therefore, if you are unable to collect the specified materials by the deadline, you should contact the Immigration Bureau to that effect.
The phone lines at the Immigration Bureau are often very busy, so it is not always easy to speak with a person in charge.
In such cases, you should submit the materials by the deadline, or if you cannot meet the deadline, you should inform them and ask them to extend the deadline to ensure that you submit the additional documents.
The Immigration Office also has a post for additional materials, so there is no problem if you directly post the additional materials or a written request for an extension of the deadline at the counter post.
